What to prepare each pay period
Keep a current employee register with approved pay terms, start/leave dates and the period being processed. Provide authorised changes separately from the previous month so an old amount is not carried forward by accident.
Attendance, leave, reimbursements and advances need supporting records and approval. Avoid sending full employee identity or bank details in an initial WhatsApp enquiry; agree on a suitable document channel first.
- 1
- 2
- 3
Processing does not remove employer responsibilities
The engagement must identify who checks employment terms, verifies applicable statutory and tax rules, approves payroll and makes payments. We do not publish universal EPF, ETF, APIT or overtime rates on this page.
A payslip or payment file should follow the approved payroll rather than be assembled independently. Restrict access and retain a record of changes so employee information is not distributed beyond the agreed team.
Discuss a quote with the right inputs
Tell us the approximate headcount, pay frequency, number of variable-pay items and whether there is a backlog. These factors affect the agreed work and quotation.
Confirm whether payslips, payroll reports and any payment-file preparation are included. Statutory submissions, remittances and employment-law advice are not implied by the phrase payroll processing.
Worked example
Reconciling an approved payroll batch
Illustrative approved take-home amounts are LKR 65,000, LKR 72,500 and LKR 81,000. These are supplied net amounts; no tax or contribution calculation is represented.
- Approved payment batchSum the three authorised amounts.
- LKR 218,500.00
- Difference if payment file totals LKR 220,000A non-zero difference requires investigation before release.
- LKR 1,500.00
The batch needs approval against LKR 218,500. A LKR 1,500 mismatch is a control exception, not a rounding adjustment to hide.
Frequently asked questions
Are statutory rates included here?
No. Employee circumstances and current requirements need dated, qualified review. The page explains processing controls rather than calculating statutory entitlements.
Do you make salary payments for us?
Payment authority and execution must be expressly agreed. Preparing records is not permission to access the employer's bank account.
Sources and limits
This page explains payroll record and approval controls, not statutory calculations. Applicable obligations, employee entitlements and tax treatment require current, qualified advice for your circumstances.
- Finance Desk LK — current service scope
Current service boundaries. Confirm the work, exclusions and quotation in writing before an engagement begins.
Accessed: 2026-10-08